SUMMARY
Maintains and monitors company accounts payable ledger ensuring compliance with accounting policies. Responsible for the financial, administrative and clerical support of a company by receiving, processing and verifying Invoices related to accounts payables. Manage, track and resolve any purchase order, invoice, expense or payment discrepancies and process documentation in a timely manner.
DUTIES AND RESPONSIBILITIES
- Accurately review and process vendor Invoices to ensure vendors and supplier’s invoices are posted and paid in a timely manner
- Match invoices with PO’s and obtain approval for GL codes for non PO invoices to accurately reflect the transaction into the financial statements.
- Research & resolve invoice discrepancies and issues – to accurately reflect the transaction into the financial statements.
- Verify vendor accounts by reconciling monthly statements and transactions making sure no invoices are missed
- Monitor accounts to ensure payments are up to date to properly to ensure timely payment
- Flag and clarify any unusual or questionable Invoices or prices in order to make sure proper information is processed in the AP subledger.
- Ensure credits are received for outstanding invoices to make sure the company doesn’t issue payment for invoices which credits were issued for.
- Match cheque stubs to invoice and file documentation – to make sure completeness and accuracy of payment.
- Assisting with audit, provide documentation and support as needed – to provide support for year-end audit.
- Corresponds with vendors by phone / e-mail for payment details, issues or refunds -to solve any pending issues with the vendor account.
- Cover for co-workers when required.
CORE COMPETENCIES:
- Tracking budget expenses
- Strong data entry skills for expense reports.
- Analyzing information
- Vendor relationships
EDUCATION/TRAINING:
- High School
- SAP, MS Office
- 2 years’ experience
- Knowledge of accounting principles and Accounts Payable processed.
HEALTH AND SAFETY:
It is our expectation that all Nors Construction Equipment ST Employees will conduct their work in a safe manner, abide by all Nors Construction Equipment ST safety policies and report all hazardous conditions and unsafe work procedures. In addition, Nors Construction Equipment ST employees will be required to report any and all incidences/accidents/near misses according to company policies.
Nors Construction Equipment ST is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We recognize our obligations and responsibilities as an employer and encourage applications from all qualified candidates including members of visible minorities.
Nors Construction Equipment ST will accommodate people with disabilities during the recruitment and assessment processes. If accommodation is requested, Nors Construction Equipment ST will consult with the applicant and arrange for the provision of suitable accommodation that considers the applicant’s needs.
